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Create smart email sequences that follow up for you

Build your sequence, set the rules, and let GmailFlow handle the follow-ups based on how your recipients respond.

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Upcoming Deadlines and Final Exam Active

Thread with Emily Carter

Upcoming deadlines and the final exam

  1. Mr. Novak to Emily

    Mon 8:00 AM

    Hi Emily, just a reminder that your paper is due on June 1, and the final exam will take place during the last week of June. I've attached a PDF with guidelines and important information to help you prepare. Please reply to this email if you have any questions.

  2. Mr. Novak to Emily

    Thu 8:00 AM

    Hi Emily, just a reminder that your paper is due on June 1, and the final exam will take place during the last week of June. Please make sure to review the PDF with the guidelines. Please reply if you have any questions.

  3. Emily Carter to Mr. Novak

    Replied

    Hi Mr. Novak, thank you for the reminder. I have a question about the paper. Should the references be included in the page count?

Emily Carter

Student, Lincoln High School

Sequence

  1. Reminder

    Sent Mon 8:00 AM

  2. Follow-up in the same thread

    Sent Thu 8:00 AM

  3. Second reminder

    Cancelled

  4. Last call before the deadline

    Cancelled

Emily replied. GmailFlow cancelled the last two steps.

  • Sends from your own address
  • Follow-ups in the same thread
  • Out-of-office replies count as replies
  • One-click unsubscribe built in

How it works

From your Gmail account to an automated sequence in four steps

  1. 1. Connect your inbox securely

    Sign in with Google, then connect your Gmail inbox to grant secure access via the Gmail API. Emails are sent from your own address and appear in your Sent folder like any other email.

  2. 2. Add your recipients

    Upload a CSV or add recipients manually. Use your data to personalize each email with fields like {{first_name}} or {{company_name}}.

  3. 3. Build your sequence

    Write your first email, then add follow-ups. Set when each follow-up email should be sent and define what happens based on the recipient's behavior, such as whether they replied.

  4. 4. Create your campaign

    Choose the sequence you want to use, select your recipients, set your sending schedule and daily sending limit, then start the campaign.

Features

Everything between the first email and the reply

Build flexible sequences, personalize every message, and define what happens next based on recipient behavior.

Gmail integration
Send emails directly from your Gmail account and keep conversations in your existing inbox.
Personalized emails
Use recipient data to personalize every email with fields like {{first_name}} and {{company_name}}.
Smart sequences
Build multi-step email sequences with delays and conditions that determine what happens next based on recipient behavior.
Sending controls
Set sending hours and daily limits to control how your emails are sent.

Sequence builder

Decide what happens after every email

Each follow-up waits as long as you set, then checks what the recipient did: replied, opened or clicked. Stop the sequence when someone replies, or keep going and let your rules decide.

Stop the sequence when a contact replies

Initial email

Reminder: {{assignment_name}} is due on {{due_date}}

Hi {{first_name}}, just a reminder that your {{assignment_name}} is due on {{due_date}}, and the final exam will take place during the last week of June.

Follow-up

Hasn't replied After 3 days Same thread

Re: Reminder: {{assignment_name}} is due on {{due_date}}

Follow-up

Opened an email After 2 days

Final exam study guide

Follow-up

Hasn't opened an email After 4 days

New subject line

Sending schedule

Send emails when they're meant to be seen.

Control when your emails are sent with custom sending hours, time zones, weekdays, and daily limits. Add blackout dates for holidays, weekends, or any days you don't want emails sent.

  • Set your sending schedule: Choose the time zone, sending hours, weekdays, and daily limit for each campaign.

  • Manage multiple Gmail accounts: Connect multiple Gmail accounts and choose which account sends each campaign.

  • Stay within your limits: If a campaign reaches its daily limit, remaining emails automatically wait until the next available sending day.

  • Keep track of usage: See how much of each connected Gmail account's daily sending limit you've used.

Sending schedule

Time zone
Eastern Time (New York)
Hours
8:30 AM to 5:30 PM
Days
Mon Tue Wed Thu Fri Sat Sun
Daily limit
60 emails
Blackout dates
Nov 26 Dec 24 Dec 25 Dec 31

Sending today

Personalization

Write it once. Make every email personal.

Use information from your recipient list to personalize the subject and body of every email. Add a default value for missing information so no email goes out with an empty field.

  • Preview before sending: See exactly how an email will look for any recipient.

  • Send a test email: Send yourself a test to make sure everything looks right before starting your campaign.

Template

Reminder: {{assignment_name}} is due on {{due_date}}

Hi {{first_name}}, just a reminder that your {{assignment_name}} is due on {{due_date}}. Please make sure to review the attached guidelines before submitting your work.

Default value first_name there

What each recipient gets

Reminder: Research Paper is due on June 1

Hi Emily, just a reminder that your Research Paper is due on June 1. Please make sure to review the attached guidelines before submitting your work.

Results

See what's happening with every sequence.

Know which emails were sent, which recipients replied, and how each step in your sequence is performing. Apple Mail's privacy proxy and corporate link scanners open every email they see, which makes open rates look better than they are. GmailFlow counts only opens that look human, and puts replies at the top of every report.

  • Understand your sequences: See how many recipients reached each step and how many replied.

  • Export your results: Download your data as a CSV whenever you need it.

Project update

412 recipients
Replies
53
12.9% of recipients
Opened
46%
Human opens only
Bounced
5
All suppressed

Replies by step

Update email 412 sent
21 replies
Follow-up 386 sent
17 replies
Feedback request 369 sent
9 replies
Final reminder 360 sent
6 replies

The details

The unglamorous parts, handled

Bounces are suppressed
A hard bounce marks the address as undeliverable, so GmailFlow won't send additional emails to it.
One-click unsubscribe
Every email includes the one-click unsubscribe header. When someone opts out, GmailFlow keeps them out of future sends.
No double sends
If Gmail times out in the middle of a send, GmailFlow checks your Sent folder for that exact message before trying again.
Duplicate check
See which recipients are included in more than one campaign, so you can remove duplicates before they receive overlapping sequences.
Pausing keeps everyone's place
Pause a campaign and every recipient stays on their current step. When you resume, they continue from where they left off.
Headers, not contents
To detect replies and bounces, GmailFlow reads message headers. We don't read the content of the emails in your inbox.

Pricing

Every plan has every feature

Plans differ only in how many contacts, campaigns, mailboxes and emails you get. Change or cancel your plan from the billing page whenever you like.

Starter

$9.99 / mailbox / month

1 mailbox · billed $119.88 yearly

$11.99 when billed monthly

  • 500 contacts
  • 3 campaigns
  • 1,000 emails / month
Sign in with Google

Starts with a 7-day free trial.

Most popular

Pro

$5.66 / mailbox / month

3 mailboxes · $16.99/month, billed $203.88 yearly

$6.66 when billed monthly

  • 5,000 contacts
  • Unlimited campaigns
  • 10,000 emails / month
Sign in with Google

Starts with a 7-day free trial.

Growth

$5 / mailbox / month

5 mailboxes · $24.99/month, billed $299.88 yearly

$6 when billed monthly

  • Unlimited contacts
  • Unlimited campaigns
  • Unlimited emails / month
Sign in with Google

Starts with a 7-day free trial.

Unlimited teammates on every plan. You pay for mailboxes, not seats.

FAQ

Before you connect Gmail

Is GmailFlow a tool for mass marketing or cold outreach?

No. GmailFlow is strictly an email productivity tool designed for relationship management, user onboarding, and follow-up automation with contacts who expect to hear from you. We have a zero-tolerance policy towards unsolicited commercial email (SPAM).

How does GmailFlow access my inbox?

GmailFlow uses the Gmail API to manage email sending and detect replies and bounces. To detect replies and bounces, GmailFlow reads message headers. We don't read the content of the emails in your inbox.

Do the emails come from my own address?

Yes. GmailFlow sends emails through the Gmail API from the Gmail account you connect. Emails come from your own address and appear in your Sent folder. Replies continue to arrive in your inbox as usual.

What happens when someone replies?

You decide what happens next when you build your sequence. You can configure the sequence to stop, continue, or follow the rules you've set when a recipient replies.

Does it work with Google Workspace?

Yes. GmailFlow works with both personal Gmail accounts and Google Workspace accounts.

How much can I send per day?

Each campaign has its own daily sending limit that you can set. Your plan also determines your available monthly sending volume, while Google applies its own sending limits to each Gmail account.

Can I connect more than one Gmail account?

Yes, depending on your plan. Each campaign sends from one selected account, so recipients consistently receive emails from the same address.

Can recipients tell I use GmailFlow?

Emails are sent from your Gmail address and don't include GmailFlow branding or a "sent by GmailFlow" label. Every email does carry an unsubscribe header with a link on GmailFlow's domain, which some email apps show as an Unsubscribe button. If you enable click tracking, links go through a redirect on GmailFlow's domain. If you enable open tracking, a small, invisible tracking pixel is added to the email.

Can I pause a campaign?

Yes. When you pause a campaign, recipients stay on their current step. When you resume it, they continue from where they left off.

What happens when an email bounces?

A hard bounce marks the address as undeliverable, and GmailFlow suppresses that address so it won't receive additional campaign emails.

Can recipients unsubscribe?

Yes. Emails include an unsubscribe option. When someone opts out, GmailFlow keeps them from receiving future campaign emails.

Can I get my data out?

Yes. You can export your account data or delete it from your settings at any time.

Can I try GmailFlow before paying?

Yes. Paid plans start with a 7-day free trial.

Can I cancel anytime?

Yes. Cancel from the billing page whenever you like. Your plan stays active until the end of the period you've paid for, and doesn't renew after that.

Start with one sequence

Connect Gmail, import a list and write your first three emails. Replies land in your inbox, and the follow-ups stop on their own.

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